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George Brown College’s international student withdrawal/refund policy complies with Ministry of Training, Colleges and Universities directive and Citizenship & Immigration Canada (CIC) regulations. Applicants and students who have paid for and
accepted an offer (confirmed) and/or registered for a place in a GBC program are subject to this policy. The policy applies to all new and returning, full time, part time, and co-op students.
To be eligible for a partial refund, you must submit a formal written notification by completing/signing a type-written GBC Withdrawal/Refund Request Form on or before the deadline date. The fillable
Withdrawal/Refund Request Form is available for download here and also from the GBC International Centre or ESL Office.
Your reason(s) for withdrawal must be provided on the Withdrawal/Refund Form. If you are transferring to another Canadian college or university, the name of the school must be identified and funds can be directly transferred to that institution at your
request. You are required to notify Citizenship & Immigration Canada of a school transfer through MyCIC.
If a refund request is made within the
deadline date, you are entitled to a refund of a portion of the fees paid for the semester or program period, less a non-refundable withdrawal amount.
IMPORTANT: If you miss the
deadline for withdrawal, you are not eligible to receive a refund.
If your withdrawal request is due to a serious medical or family emergency outside of your control, you may appeal to the Director, International Admissions & Student Services for consideration. Official documentation, such as a doctor’s certificate,
is required to substantiate any claim of this nature.
Please note that IRCC regulations have established new study permit conditions requiring all students to enroll in and actively pursue a course or program of study after arrival in Canada. However, if you have not paid/registered for an upcoming
session, you may indicate that you are planning to postpone or skip a semester/session.
If you have paid/registered for the upcoming session or semester, you must withdraw from your program before the deadline period and pay the withdrawal fee. If you fail to withdraw before the deadline, you may be charged full semester fees.
If you decide to return to the College at a later date, you must re-apply by completing a Re-Admission Form, providing your current GBC ID, and submitted for approval to your academic department.
R115 English for Academic Purposes (EAP) students register per 8-week session. Students who are away from the program for:
In certain very specific circumstances (e.g., student on parental work permit or submission of specific Permanent Residency documents), students can request a change from international student fee status to domestic. For fee changes to be approved
and take affect all required documentation must be submitted prior to the start of term/program. If documents are received partway through a semester, changes can only be made to future terms and not retroactively.
R115 English for Academic Purposes (EAP) students who are eligible to pay domestic tuition rather than international will be registered in R105 EAP. Students in R105 are required to register for a minimum of one semester (16 weeks)
rather than one session (8 weeks). These students will pay for and receive international student health insurance rather than the domestic plan.
From an academic standpoint, you may be able to take a break, but you would have to confirm with your academic department to enquire when the second semester is offered again. However, this may not be considered a scheduled break and,
therefore, as per Canadian immigration regulations, you would not be eligible to work off campus during the break. It may also cause issues from a study permit perspective; under the “must actively pursue” clause all study permit holders in
Canada must actively pursue studies. This means that:
If a student drops one course but maintains full-time status, they do not receive a refund for the course that they dropped or are exempted from. Full-time status is defined as students who are enrolled full-time taking 66 and 2/3% of the required
courses for their program/block, or 70% of the program contact hours (defined as instructional or classroom time) in any given semester. It is always a good idea to meet with your academic department before you drop a course, to make sure
that there won’t be any impacts on future semesters or if you get an exemption to see if you may be able to pick up another course to take in its place. You can confirm with the Registration Office regarding your full-time status.
During peak periods, we receive a high volume of refund requests, and, therefore, unfortunately, the processing time is about 6 weeks. Refunds are issued by the GBC Finance Department and not the International Centre. We try our best to get refunds
out as quickly as possible. It is important for students to provide us with complete information, so that we can ensure that there are no delays in processing refunds.
Due to the high volume of refund requests, all cheques are mailed out to students directly. Please make sure that your address is updated in Stu-View to ensure that it is mailed to the correct address. You must notify the International Centre
immediately of any changes to your mailing address.
Revised: May 24, 2017