Police Vulnerable Sector Check (renew every six months or every year)

Frequently Asked Questions about Police Vulnerable Sector Check during COVID-19 global pandemic

  • What if I’m a Returning 2nd and 3rd year student in the CSHS programs (except ECE and Trent University nursing students) starting in Fall Term 2020, how can I submit my Toronto Police application form and payment during this pandemic?
    Unfortunately, we are unable to process your form and $20.00 dollars bank draft or money order payment at this time, as the College is closed until further notice. Please hold on to it and as soon as we reopen, we will advise you accordingly to make sure that it will be valid for your upcoming field/clinical/dental placement for next semesterAll additional fees and costs are paid by the student.
     
  • What if I’m a new first year domestic or international student starting either in Fall Term 2020 and currently reside in Toronto region with a postal code that starts in letter “M”, how can I apply and obtain the Toronto Police application form during this pandemic?
    Unfortunately, we are unable to provide you the original Toronto Police form for you to complete and sign, as the College is closed until further notice.

    Please do not apply and pay for any regular Criminal Record Check online or from a third-party company, as it will not be accepted. Please do not worry, you are not required to show any proof of police check record during your first semester. Please be patient and we will advise you as soon as our office reopens.
     
  •  What if I’m new and returning domestic or international student currently reside in another region such as (Durham, Halton, Hamilton, OPP, Peel, South Simcoe, York) and from other province, when do I need to apply for my police vulnerable sector check?
    If your specific regional police service allows you to apply online, please do not apply and pay for it right now, we will advise you when is the best time to do it, as they only take 2-4 weeks to process and we do not want your police check record to expire too early. Once we advise you the timeline and you need the volunteer letter to pay the student rate, please follow the instructions according to your regional police service below.
     
  • What if I have a history of criminal record?
    Your academic department strongly and highly recommend that all students must provide proof of "clear" police check record valid every year or six months to avoid any issues and problems with your program and placement agency partners.

    If you are excluded from placement due to your history of criminal record status, it will jeopardize your academic standing and can lead to program withdrawal. Please contact your Chair to discuss this matter before you register and pay for your program.
     
  • What if I'm being asked to submit fingerprints by The RCMP?
    If you have a "clear" police check record, but your regional police service notified you in the mail to do fingerprints, this means that your gender and date of birth is a match to an individual with an existing criminal or pardoned sex offender record.

    If you have any history of criminal record, your police jurisdiction will not release the result of your police check, until you submit your fingerprint authorized by RCMP. To apply for Record Suspension and purge, visit the record suspension and purges page.

    Your police jurisdiction will stop processing your original application form and advise you get the fingerprints done from an RCMP Accredited fingerprint company. This entire process will take at least 120 days or longer, for more information click on RCMP or Contact UsAll additional fees and costs are paid by the student.

    Due to this fingerprint issues and long wait times, it will cause a delay for you to be eligible for placement and it can jeopardize your academic standing and lead to program withdrawal.

Ontario Regional Police Services Application Fees and Requirements

 

Toronto Region students (postal code that starts with letter "M")

Notice as of June 15, 2020: Toronto Police Service vulnerable sector form and payment instructions during the COVID19 pandemic

Step 1 - You must send an email request to Suzette Martinuzzi, Clinical Pre-placement Coordinator at smartinu@georgebrown.ca with your full name, GBC ID#, program name and semester

Step 2 - Once you received the PDF form in your email, ensure it is printed in a legal-size (8x14) paper only (NO other format or size accepted)

Step 3 - Fill out, complete and sign all the sections of the application form and make sure that your writing is clear and legible

Step 4 - You must attach a bank draft or money order payment of $20.00 dollars payable to Toronto Police Service and a photocopy of your government issued ID either driver’s licence, passport or Ontario ID card. Please keep your bank receipt as your proof of payment. (NO other payment method accepted)

Step 5 - Due to the college closure, we are unable to mail and process it on your behalf. Therefore, you must mail your Toronto Police form and payment directly to Toronto Police Service address below:

Records Management Services, Toronto Police Service
40 College Street, Toronto, ON M5G 2J3

Step 6 - Once Toronto Police received your form and payment, they will process it within 4 to 6 weeks to your mailing address. 

ECE and Trent University BScN Toronto Students

  • Early Childhood Education students: you must apply directly at School of ECE department located at 99 Gerrard St. East, 5th Floor, Sally Horsfall Building at Ryerson campus or send them an email at ece@georgebrown.ca
  • Trent University BScN students: you are no longer allowed to use the GBC Toronto Police form. It is mandatory that your Toronto Police form is witnessed and signed by Trent University authorized staff only. To obtain the application form, you must book an appointment with Dianne Diniz, Chair Special Projects at diannediniz@trentu.ca

Durham, Halton , Hamilton, London & York Region students (volunteer letter required)

Niagara Region residents(college staff signature and volunteer letter required)

    • Please Contact Us to obtain a volunteer letter from the college in order to pay the student rate.
    • You must apply in-person at Niagara Police Service headquarters.
    • It could take up to four weeks for the police service to process your application.
    • Click on Niagara Regional Police Service Headquarters for more information.

Ontario Provincial Police Region students (college staff signature and volunteer letter required)

    • You must pick-up the Ontario Provincial Police Service (OPP) application form at your nearest Detachment.
    • It is mandatory that your OPP form is completed, signed and witnessed by a staff representative before they can process your form.
    • Please Contact Us for more information or book an appointment.

Peel Region students (no volunteer letter required)

    • You must apply in-person at Peel Regional Police Headquarters.
    • No authorized signature or volunteer letter required from the college.
    • It could take up to four weeks for the police service to process your application.
    • Click on Peel Regional Police Service Headquarters for more information.

South Simcoe County students (college staff signature required)

  • Before you can apply in-person at South Simcoe Police Headquarters, it is mandatory that your South Simcoe Police application form is completed, signed and witnessed by a college staff.
  • Please Contact Us for more information or book an appointment.

Other Canadian Provinces

If you currently reside in any of the Provinces listed below, please contact us first before you apply and pay for police vulnerable check at your specific regional police service.

  • Alberta
  • British Columbia
  • Manitoba
  • New Brunswick
  • New Foundland & Labrador
  • Nova Scotia
  • North West Territories
  • Nunavut
  • Saskatchewan
  • Quebec
  • Yukon