Vaccine verification - students

George Brown College’s vaccination policy states that all students, employees, contractors, volunteers and visitors coming onto college premises are required to be fully vaccinated against COVID-19.   

George Brown College follows the Government of Ontario’s definition of full vaccination. A person is considered fully vaccinated if they have received:  

  • The full series of a COVID-19 vaccine authorized by Health Canada, or any combination of such vaccines, 
  • One or two doses of a COVID-19 vaccine not authorized by Health Canada, followed by one dose of a COVID-19 mRNA vaccine authorized by Health Canada, or 
  • Three doses of a COVID-19 vaccine not authorized by Health Canada; and  
  • They received their final dose of the COVID-19 vaccine at least 14 days ago.  

Four COVID-19 vaccines are currently authorized for use by Health Canada: AstraZeneca, Johnson & Johnson, Moderna, and Pfizer-BioNTech.

How to SHOW PROOF OF full vaccination 

Students must show one of the following to access campus: 

  • Synergy Gateway COVID-19 Vaccination Compliance Card (see verification instructions below). Synergy Gateway is a secure third-party provider of vaccination verification services to George Brown College. 
  • Ontario’s Vaccine Certificate QR code, also known as the vaccine passport. You can download your certificate on the Government of Ontario’s website

There are other steps you need to take to be permitted on campus. Visit the Accessing Campus – Students page for more information. 

Verification platform

George Brown College is using a secure platform called Verified by Synergy Gateway to verify vaccination status and medical exemptions. This process is called COVID-19 Vaccination Verification (CVV) by Synergy Gateway. Religious/creed exemptions will continue to go through the college directly. 

Once you complete the CVV process on the Verified platform, you will get a COVID-19 Vaccine Compliance Card that you can display on your mobile device or print out to show at campus entry points. 

Vaccine verification instructions for employees can be found at georgebrown.ca/verify-employees.

How to upload your vaccination documents to Synergy Gateway

Log into STU-VIEW

Log into STU-VIEW with your George Brown College username and password. We recommend using the following web browsers: Chrome, Firefox and Microsoft Edge. Safari is not supported by the Verified platform. 

  • In STU-VIEW, go to the “Additional Student Services” tab and locate “COVID-19 Vaccination Verification”.  
  • After you have been re-directed, please set-up your account. You must use your George Brown College email and the name the college has on file for you.

 

Set up your Verified by Synergy Gateway account

Search your email inbox for an email with:

FROM: helpdesk@synergygateway.com

Subject title: Your Access to Verified

Follow the instructions in that email to login to your account.

*Please note: it can take up to four hours for your account activation email to arrive. Please also check your junk or spam mail folders.

Complete the CVV process with Synergy Gateway

  • Log in to the Verified by Synergy Gateway platform and from the “Home” tab, select the “Documents Upload” button. 
  • Upload all of your COVID-19 vaccination proof document(s). 
    • If you received your vaccinations in Ontario, you can download PDF versions of your vaccine receipts from covid19.ontariohealth.ca  
    • International students who need help obtaining their official vaccination documents can contact the International Centre for assistance.
    • Please ensure that all vaccination documents uploaded clearly have your name, vaccination date(s), vaccine name, dose number and are transcribed in English. Only official documents will be accepted as proof of vaccination. 
  • Visit the “Vaccinations” tab and update your COVID-19 vaccination details. 
    • You will need to list the Vaccine Provider and Date of Injection for your COVID-19 vaccination(s).   
  • Please check your email account regularly in case there is any communication from Synergy Gateway about your vaccination documents. 

Access your vaccination verification certificate

  • Log in to your Verified by Synergy Gateway account 
  • From the “Home” tab click the “Vaccine Verification Certificate” button and view/download/print your Vaccination Verification Certificate. 

It can take between three and five days to have your vaccination status updated, please check back regularly for a status update.  

Video instruction

Vaccine Verification via STU-View

How to Log In

How to Upload Documents 

How to Reset Your Password

Vaccine verification FAQs

How do I get more information about uploading my vaccination documents?
Who do I contact for technical support with the Synergy system? 
How do I confirm what name the college has on file for me?

Log into STU-VIEW

Under “Personal Information” check how your name is registered with the college. You need to use this name to use the Verified by Synergy Gateway COVID-19 Vaccine Verification. 

How do I activate my George Brown College email?

To show proof of full vaccination on the Verified by Synergy Gateway platform, students must use their George Brown College email address. 

If you haven’t set up your college email, you can find instructions on the Student Email Support page

How do I reset my college password?

To show proof of full vaccination on the Verified by Synergy Gateway platform, students must use their George Brown College email address. 

If you’re experiencing problems accessing your email and you need to reset your password, visit the Resetting Your Password page for the next steps. 

Why do I need to verify my vaccination status with the college if the province of Ontario has vaccine passports?

While the provincial government has introduced a proof of vaccination program, it will only service Ontarians. The George Brown community comes from across the country and around the world, and we require a system that the entire college community can use – both domestic and international students. 

In addition, Synergy Gateway provides the stats and data that are needed to fulfill the college’s reporting obligations to the Ministry of Colleges and Universities. This will ensure we are able to report accurate and timely information. 

What if I don't want to get vaccinated and I don't qualify for an exemption?

Registered students must show proof of full vaccination to gain access to our campuses by November 1, 2021. If you do not show proof of vaccination, and you do not have an approved exemption, you will not be given access to any George Brown buildings.

As there has been sufficient time since the policy’s announcement for you to receive your vaccination, it is expected that you are fully compliant with the policy by November 1, 2021, in order to come to campus. If you are not yet fully vaccinated, we encourage you to reach out to your academic program coordinator to determine if there is a reasonable accommodation that may be made until you are fully vaccinated. Note that doing so is not an alternative to not being fully vaccinated. Academic programs may not be able to reasonably accommodate additional needs if your vaccination has been delayed.

Please note that November 5, 2021, is the last day full-time students registered for the Fall 2021 semester are able to withdraw from their program with no academic penalty. Domestic students should note that withdrawing from your program will affect your financial aid (OSAP) status. Equally, international students should note that withdrawing from your program will affect your eligibility for your study permit.

Who is Synergy Gateway?

 Synergy Gateway is an industry leading, Canadian, health-tech company, founded in 2003.  Synergy Gateway’s flagship system, Verified, is widely used by Canadian post-secondary institutions to manage student clinical and field placement requirements documentation. Verified handles the entire clearance process completely online by ensuring that all compliance documentation is taken care of, such as immunization records and other school specific requirements. To date, Synergy Gateway has processed over 10 million documents and continues to service over 100,000 users and over 20 post-secondary institutions across Canada.  

How is my data protected within the Synergy Gateway platform?

The Synergy Gateway system is held to the highest standards for data privacy, security and confidentiality when it comes to personal health information. George Brown College is provided with a Higher Education Community Vendor Assessment Toolkit (HECVAT) assessment that meets the strictest standards for platform security and Synergy Gateway remains compliant with the Health Insurance Portability and Accountability Act (HIPAA) and the Personal Information Protection and Electronic Documents Act (PIPEDA.) Synergy Gateway ensures that all data collected resides on Canadian servers.