Vaccine verification - students

George Brown College’s revised vaccine policy is effective immediately. It states that to access campus, all students, employees, contractors and volunteers coming onto college premises are required to be fully vaccinated by November 1, 2021. Until November 1, 2021, rapid testing will be available on campus while individuals are getting fully vaccinated in compliance with this policy. 

As of October 2, 2021, specific students will be required to show proof of full vaccination. They include: students engaged in in-person work-integrated learning and/or placements (virtual placements are excluded), students living in residence and those participating in varsity athletics (on or off college premises).

You are considered fully vaccinated when you have received two doses of COVID-19 vaccines approved by the Government of Canada — AstraZeneca, Moderna and Pfizer-BioNTech or one dose of Johnson & Johnson.

International students may have accessed additional vaccines evaluated by the World Health that met the necessary criteria for safety and efficacy, including Sinopharm, Sinovac, and others. On September 22, 2021, the provincial government of Ontario updated legislation indicating that these vaccines are no longer accepted, and as such do not meet the criteria under George Brown’s COVID-19 Vaccination Policy. To that end, for individuals who have not had a full series of government-authorized vaccines as listed above, additional vaccinations may be required in order to be considered fully vaccinated.

If you received your vaccinations in Ontario, you can download your vaccine receipts at covid19.ontario.ca. International students who need help obtaining their official vaccination documents can contact the International Centre for assistance.

Verification platform

George Brown College is using a secure platform called Verified by Synergy Gateway to verify vaccination status and medical exemptions. This process is called COVID-19 Vaccination Verification (CVV) by Synergy Gateway. Religious/creed exemptions will continue to go through the college directly. 

Once you complete the CVV process on the Verified platform, you will get a COVID-19 Vaccine Compliance Card that you can display on your mobile device or print out to show at campus entry points. 

Vaccine verification instructions for employees can be found at georgebrown.ca/verify-employees.

What students need to do next

Log into STU-VIEW

Log into STU-VIEW with your George Brown College username and password. We recommend using the following web browsers: Chrome, Firefox and Microsoft Edge. Safari is not supported by the Verified platform. 

  • In STU-VIEW, go to the “Additional Student Services” tab and locate “COVID-19 Vaccination Verification”.  
  • After you have been re-directed, please set-up your account. You must use your George Brown College email and the name the college has on file for you.

 

Set up your Verified by Synergy Gateway account

Search your email inbox for an email with:

FROM: helpdesk@synergygateway.com

Subject title: Your Access to Verified

Follow the instructions in that email to login to your account.

*Please note: it can take up to four hours for your account activation email to arrive. Please also check your junk or spam mail folders.

Complete the CVV process with Synergy Gateway

  • Log in to the Verified by Synergy Gateway platform and from the “Home” tab, select the “Documents Upload” button. 
  • Upload all of your COVID-19 vaccination proof document(s). 
    • If you received your vaccinations in Ontario, you can download PDF versions of your vaccine receipts from covid19.ontariohealth.ca  
    • International students who need help obtaining their official vaccination documents can contact the International Centre for assistance.
    • Please ensure that all vaccination documents uploaded clearly have your name, vaccination date(s), vaccine name, dose number and are transcribed in English. Only official documents will be accepted as proof of vaccination. 
  • Visit the “Vaccinations” tab and update your COVID-19 vaccination details. 
    • You will need to list the Vaccine Provider and Date of Injection for your COVID-19 vaccination(s).   
  • Please check your email account regularly in case there is any communication from Synergy Gateway about your vaccination documents. 

Access your vaccination verification certificate

  • Log in to your Verified by Synergy Gateway account 
  • From the “Home” tab click the “Vaccine Verification Certificate” button and view/download/print your Vaccination Verification Certificate. 

It can take between three and five days to have your vaccination status updated, please check back regularly for a status update.  

Video instruction

Vaccine Verification via STU-View

How to Log In

How to Upload Documents 

How to Reset Your Password

Vaccine verification FAQs

How do I get more information about uploading my vaccination documents?
Who do I contact for technical support with the Synergy system? 
How do I confirm what name the college has on file for me?

Log into STU-VIEW

Under “Personal Information” check how your name is registered with the college. You need to use this name to use the Verified by Synergy Gateway COVID-19 Vaccine Verification. 

How do I activate my George Brown College email?

To show proof of full vaccination on the Verified by Synergy Gateway platform, students must use their George Brown College email address. 

If you haven’t set up your college email, you can find instructions on the Student Email Support page

How do I reset my college password?

To show proof of full vaccination on the Verified by Synergy Gateway platform, students must use their George Brown College email address. 

If you’re experiencing problems accessing your email and you need to reset your password, visit the Resetting Your Password page for the next steps. 

I’m a WIL student/Athlete/Student living in residence. Why do I have to show proof of vaccination by October 2 versus November 1?

In accordance with Ministry guidelines, the college recognizes students participating in in-person Work Integrated Learning opportunities, competing in varsity sports (on or off college premises) and living in residence as students in Special Activities. These individuals must be fully vaccinated (and present proof) by October 2 to participate in these Special Activities unless the College grants them an accommodation on the basis of medical or religious grounds. The College will grant accommodation in accordance with the Human Rights Code.

Why do I need to verify my vaccination status with the college if the province of Ontario is introducing vaccine passports?

While the provincial government is introducing a proof of vaccination program, it will only service Ontarians. The George Brown community comes from across the country and around the world, and we require a system that the entire college community can use – both domestic and international students. 

In addition, Synergy Gateway provides the stats and data that are needed to fulfill the college’s reporting obligations to the Ministry of Colleges and Universities. This will ensure we are able to report accurate and timely information. 

What if I don't want to get vaccinated and I don't qualify for an exemption?

Registered students must show proof of full vaccination to gain access to our campuses by November 1, 2021. If you do not show proof of vaccination by that time, and you are not eligible for an exemption, you may need to withdraw from your program.  

Full-time students registered for the Fall 2021 semester have until September 20 to withdraw from their program with a partial refund. If you are unable to withdraw by the September 20 deadline, you may will need to appeal to be considered for a refund.  

Appeals are only considered for extenuating circumstances and supporting documentation to demonstrate proof of circumstance is required. To submit an appeal for late withdrawal, you will need to complete the Appeal for Late Withdrawal Form which is available by emailing regappeal@georgebrown.ca. Your appeal may be submitted within three (3) months from the end of the term appealed. Requests from previous terms will be considered on an individual basis. Allow 4 to 6 weeks from the receipt date for a response on your appeal. Appeals must be submitted to the Registration Office.  

Domestic Students, if you need to withdraw from your program please withdraw via STU-VIEW and select “Vaccination Policy” in the drop-down box as the reason for the withdrawal. 

International Students, please submit the GBC INTL Withdrawal/Refund Request Form found here: georgebrown.ca/international/accepted-students/withdrawal-and-refund-policy 

Domestic students, please note that withdrawing from your program will affect your OSAP. 

Can I get vaccinated on campus?

Yes. George Brown College is hosting Toronto Public Health vaccination clinics. 

Find information at georgebrown.ca/news/2021/vaccination-clinics-opening-on-campus.

Who is Synergy Gateway?

 Synergy Gateway is an industry leading, Canadian, health-tech company, founded in 2003.  Synergy Gateway’s flagship system, Verified, is widely used by Canadian post-secondary institutions to manage student clinical and field placement requirements documentation. Verified handles the entire clearance process completely online by ensuring that all compliance documentation is taken care of, such as immunization records and other school specific requirements. To date, Synergy Gateway has processed over 10 million documents and continues to service over 100,000 users and over 20 post-secondary institutions across Canada.  

How is my data protected within the Synergy Gateway platform?

The Synergy Gateway system is held to the highest standards for data privacy, security and confidentiality when it comes to personal health information. George Brown College is provided with a Higher Education Community Vendor Assessment Toolkit (HECVAT) assessment that meets the strictest standards for platform security and Synergy Gateway remains compliant with the Health Insurance Portability and Accountability Act (HIPAA) and the Personal Information Protection and Electronic Documents Act (PIPEDA.) Synergy Gateway ensures that all data collected resides on Canadian servers.