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New Student Guide
Frequently Asked Questions
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Visitors, workers and students can apply online for faster processing.
Whenever possible, students are encouraged to apply online to extend their study permit, TRV, and/or apply or renew their work permits. If you have already submitted a paper application, please do not submit an electronic application as this will not
speed up processing.
Below please find information on study and work permits, important reminder and temporary resident visas (TRV) and electronic travel authorization (eTA).
If you are applying for a study permit for the first time please refer to http://www.cic.gc.ca/english/study/study.asp Please be sure to read all the instructions
International Students must have valid documents to be able to stay and study in Canada.
Please note: According to strict CIC regulations, a student with a valid secondary Study Permit for high school studies in Canada, cannot attend post-secondary institutions (colleges or universities) without applying for a change
of conditions on their study permit. You must have a valid post-secondary study permit before the first day of planned studies. You can request a postsecondary study permit on-line or by paper application, refer to the links and instructions
below for more details.
If you are from China, India, Vietnam, or the Philippines we can help! Visit cibc.com/ISBO to learn more
Study Permits can be extended by sending an application electronically online to CIC or by mailing an application with supporting documents to CIC Vegreville, Alberta.
Visit the link https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/extend-study-permit.html
for information on how to apply for your Study Permit extension online.
Please Note: If your address changes at any time make sure that you visit the Citizenship & Immigration Canada website: http://www.cic.gc.ca and inform them of a
change of address at http://www.cic.gc.ca/english/information/change-address.asp.
Visit the link http://www.cic.gc.ca/english/information/applications/extend-student.asp for information on how to apply for your study permit extension by paper application. You will have to mail this application to the CIC office in Vegreville, Alberta. Please keep a copy of your application and send the documents to CIC via
registered mail. Keep the tracking number or post office receipt from the envelope as proof that your documents were mailed. Using the tracking number, you can also confirm that they were received.
If you are a registered, full-time student with a Study Permit, you are able to work at any job on campus without having a work permit. To see if you qualify check Citizenship and Immigration Canada’s guidelines for work permits for students.
Once you have found a job on campus, these are the next steps:
A template for this letter is available by emailing Ashley Sullivan at firstname.lastname@example.org
International students may qualify to work off campus without a work permit. If you qualify, your study permit will allow you to work up to 20 hours per week.
You must stop working on the day you no longer meet the above eligibility requirements (e.g., if you are no longer a full-time student during an academic session.)
Use the self-assessment tool to see if you are eligible to work off campus without a work permit.
Please note you need a Social Insurance Number (SIN) from Service Canada to work in Canada or to receive benefits and services from government programs.
Visitors, workers and students can apply online at http://www.cic.gc.ca/english/my_application/apply_online.asp?s=1
for faster processing.
Whenever possible, students are encouraged to apply online to extend their study permit, TRV, and/or apply or renew their work permits. If you have already submitted a paper application, please do not submit an electronic application as this will
not speed up processing.
International students who are undertaking any kind of field education (co-op, externship, practicum, clinical, etc.), regardless of length, must have a valid co-op / intern work permit. You can submit this application at the same time as your
study permit application. If you did not apply for your co-op / intern work permit along with your study permit or did not receive one with your study permit, you will have to submit a separate application through CIC while in Canada well
in advance of the start date of your placement.
The work permit is a document required by Citizenship & Immigration Canada (CIC) before international students can start their field placement, work placement, externship, practicum or volunteer work, even if these placements are unpaid. Students
in programs that require placements involving hospital settings and/or interaction with families and children in Canada are required by the CIC to undergo a medical exam by a Panel Physician. See http://www.cic.gc.ca/english/information/medical/medexams-temp.asp.
Medical exams performed by a Panel Physician are valid for up to 12 months. If you completed a medical exam for your visa application and it is still valid, you may be able to submit proof of this medical with your application for a co-op
work permit. The CIC medical exam is in addition to completing the mandatory program-specific pre-placement health forms which may be mandated by your academic department (see http://www.georgebrown.ca/preplacement for details).
The International Centre will prepare the Co-Op Certification Letters based on a list of students provided by the Academic Department. Please download the request form here to submit. The list will include the following information:
If student has a HOLD on student information system or is not currently registered, a Co-Op Certification Letter cannot be issued.
When the Certification Letters are ready, the International Centre will either:
a. Inform the academic department so student can pick up the letter from the International Centre; or
b. Send the letter to the department where it can be picked up by the student.
For details and information on how to apply for the various types of work permits, visit http://www.cic.gc.ca/english/study/work.asp. You can also go directly to http://www.cic.gc.ca/english/study/work-coop.asp
International Students must have valid documents to be able to stay and study in Canada. For instance, a valid Study Permit allows students to study in Canada. Students from many countries may also be required to have a Temporary Resident Visa
(TRV) or Visitor Visa to enter Canada in addition to the Study Permit requirement.
Students currently in Canada with a valid Study Permit must apply for the TRV to the Case Processing Pilot Office (CPP-O) in Ottawa.
Please visit http://www.cic.gc.ca/english/information/offices/canada/ottawa.asp for detailed information and to obtain the Instruction Guide (IMM 5256), TRV application
form (IMM5257), Document Checklist - Applicants in Canada (IMM5721), Visa Application Photograph Specifications and other requirements.
Planning to travel outside Canada and return by air? Make sure you have an Electronic Travel Authorization (eTA), otherwise you may get stuck at the airport.
Canada has introduced a new entry requirement, known as an Electronic Travel Authorization (eTA), for visa-exempt foreign nationals travelling to or transiting through Canada by air. Exceptions include U.S. citizens and travellers with a valid
This new requirement is now mandatory and travellers need an eTA before they can board their flight to Canada.
To get you started, we've included some important information in two downloadable PDF files below: