Scheduling and Starting Meetings

[IMPORTANT: schedule the meetings through Brightspace or your students won’t be able to see it in their course shell.]

1. In your course shell, click on the MS Education tab.
2. Click on the meetings button (if visible, if not skip to the next step).
3. Click on the “New Meeting” button on the top right corner of the page.
4. Add a title [add recommendations for naming convention].
5. Click the “Add entire class” button. All students’ names will appear in the “Required attendees” field right above. (Note: Classes with more than 400 users can either divide the list or use the “Allow anyone in the course to join” option.)
6. Select a start and end date / time for the session.
7. Click on the “Make recurring” button.
8. In the “Repeat” pop-up window:
   • Check the start date.
   • Select the type of repeat (every 1 week for example)
     [NOTE: if you have multiple weekly sessions happening at different times, you must create a separate meeting for each.] Select the day(s) when the session(s) occur.
   • Select the end date.
   • Click the “Save” button.
9. (Optional) Type in any details for the meeting.
10. Click the “Save” button on the top right corner of the page (you might have to scroll up).
11. Your newly created meeting will appear in the “Meetings” page under the “Upcoming” tab.

Instructions for Large Classes

• If your class has more than 400 students, use the “Allow anyone in the course to join” option instead of sending individual invitations.
• Sending more than 400 invitations in a single day may cause your account to be blocked.
• You can copy the invitation link and share it in an Announcement within the course for easier access.

NOTE: when a new student joins the course, editing the meeting allows them to see the class meeting in their Brightspace course shell.  

1. Click on the “Edit” button, then select “Edit series”.  
2. Make the changes to the meeting.  
3. Click the “Save” button.