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Professors with Students Requiring Accommodation

    Are you a professor whose students require test accommodations?


     

    When a student in your class is registered with Accessible Learning Services and wants to write their test with accommodations in the Assessment Centre, please follow the steps below:

    1. Please give students as much notice as possible before a test, as they will need to make an appointment at the Assessment Centre at least 7 calendar days before the test date.
    2. Submit the test to the Assessment Centre as soon as possible either online, in person or through email.
    3. Pick up the completed test in person.




    Assessment Centre Policies and Procedures:


    • This Assessment Centre is only to be used by students registered with Accessible Learning Services. If a student needs to take a rescheduled test and is not registered with Accessible Learning Services, we cannot allow them to write here. Please see your Academic Department to arrange a space in these cases.

    • Professors are required to submit tests 48 hours (or sooner!) before the test date that the student will be writing in the centre.

    • Please pick up completed tests within 2 business days.
    • Students are not allowed to return completed tests to their professors.

    • For security and test integrity, the Assessment Centre does not scan and email tests to professors.

     

    How to Submit a Test:


    Submitting Online

    To submit a test online, visit the Accessible Learning Services Online Module Login and follow the online test submission instructions. 


    Please note that the cut-off for submissions online is 24 hours before the test time. This is to ensure that the Assessment Centre gets adequate prep time for each exam. We do ask that professors submit 48 hours in advance so please submit as soon as possible.


     

    For more information on submitting a test through the online module, please visit our Online Module Information page.


    Submitting In Person  

    To submit in person, please visit your campus Assessment Centre at the following locations:


    St James Campus:

    Building SJA, Room 275A

    Casa Loma Campus:

    Library Learning Commons, Room C343 

    Waterfront Campus:

    Library Learning Commons, Room 532A


     

    If you are submitting a test in person, you will need to fill out an Assessment Centre Information Form. We provide these at the Centre. You can also download a copy from the right hand menu on this page.


     

    Submitting Though Email  

    To submit via email, please attach your test to the email and send to the email of your campus’s Assessment Centre email address found on the right-handed menu on this page.


     

    When submitting a test by email, the following information is required:

    1. Date of test
    2. Start time
    3. Student name
    4. Student ID number
    5. Subject of test
    6. Professor’s name
    7. In Class Duration of the test
    8. Any extra exam materials
    9. Location and/or phone number where you can be reached during the test time and after class


    Frequently Asked Questions:


    How does accommodated testing work at the Assessment Centre?

     

    The Assessment Centre provides a test writing service for students who are registered with Accessible Learning Services. Here a few examples of the service we provide:

     

    • Some students will require a reduced-distraction/test alone environment to write their tests.
    • Some students will require a one-to-one accommodation, such as a “scribe”, to assist in the writing component of a test.
    • Some students will require the use of a word processor and/or the use of spell check, to complete their test answers. Or may need the use of Adaptive Software, such as “Zoomtext”.

     

    Can I send my students to the Assessment Centre (AC) to write a make-up test? Will you administer my tests to non-ALS students?

     

    Only students who are registered with Accessible Learning Services (ALS) are eligible to write tests/exams with the Assessment Centre.


    What if I prefer that my student write the test/quiz in class?

     

    If a student has testing accommodations, it is their right to write all their tests/quizzes with the AC if they choose to do so.


    Can I book an appointment for my student to write in the AC?


    No. Students must book their own appointments if they wish to write in the Centre.


    My student showed up to class but I dropped off an exam for them in the AC.


    Some students registered with Accessible Learning Services who receive test accommodations choose not to use those accommodations for every (or any!) test. It is the student's choice as to whether they want to write their tests in the Assessment Centre.

     

    How early am I required to submit tests to the AC?

     

    All tests are required to be submitted 48 hours (or sooner!) prior to the scheduled test date. The ‘sooner, the better’ as this provides the AC with enough time to prepare and set up any alternate formatting that may be required. 

     

    Do I have to pick up the completed test?

     

    We ask that all completed tests be picked up within 2 business days. If you are unable to pick up your test in person, you may arrange for a GBC colleague (faculty or staff) to pick up on your behalf.

     

    Can a student book at test outside the in-class exam time?

     

    All testing at the Assessment Centre, in most cases, should correspond to in-class start time and test date. In cases where alternate timing is necessary, all changes must be approved by the professor.


    My student has requested an earlier start than the class, but I am concerned with test integrity if they finish before the in class exam begins. What should I do?


    Due to Assessment Centre hours or back-to-back classes, it is sometimes necessary for students to begin their tests earlier than the class time to ensure that they receive their full duration. In these cases, it is possible for the Assessment Centre to sequester students until the class begins to write the test. Please indicate to Assessment Centre staff if this is required.

     

    What if my student has a question during the test/exam?

     

    If a student has a question regarding the exam content, an AC staff member will attempt to contact the instructor. If you are available to answer questions during your exam, please include a phone number or email that we would be able to reach you when needed. You are also welcome to come to the Assessment Centre at some point during testing, to address any questions your students may have.


    I run a course that has online tests in the Online Testing Lab and my student has indicated that they would like to write in your Centre instead. What do I do?


    While the Assessment Centre has access to the passwords for the Online Testing Lab, we are unable to change any of the test conditions that you have set for your online test (Blackboard or otherwise). What we suggest is to make sure that the duration is adjusted according to their accommodation plan for all of your students who receive extra time on tests or exams. To view a tutorial on how to adjust time duration on a Blackboard test, click here.




    Ryerson Instructors:


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