INTERNATIONAL STUDENT WITHDRAWAL & REFUND POLICY
(Effective as of March 2016)
- George Brown College’s international student withdrawal/refund policy complies with Ministry of Training, Colleges, and Universities (MTCU) directive and Citizenship & Immigration Canada (CIC) regulations.
- Applicants and students who have paid for and accepted an offer (confirmed) and/or registered for a place in a GBC program are subject to this policy.
- The policy applies to all new and returning, full time, part time, and co-op students.
To be eligible for a partial refund, you must submit a formal written notification by completing/signing a type-written GBC Withdrawal/Refund Request Form on or before the deadline date. The fillable Withdrawal/Refund Request Form is available for download here and also from the GBC International Centre or ESL Office.
Your reason(s) for withdrawal must be provided on the Withdrawal/Refund Form. If you are transferring to another Canadian college or university, the name of the school must be identified and funds can be directly transferred to that institution at your request. You are required to notify Citizenship & Immigration Canada of a school transfer through MyCIC.
English for Academic
Purposes (EAP) Program
Day 5 of the 8 week session
Day 10 of the semester
refund request is made within the
deadline date, you are entitled to a refund of a portion of the fees paid for
the semester or program period, less a non-refundable withdrawal amount.
FEES by session / semester of program
English for Academic Purposes
per 8 week session
IMPORTANT: If you miss the
deadline for withdrawal, you are not eligible to receive a refund.
However, if your withdrawal
request is due to a serious medical or family emergency outside of your
control, you may appeal to the Director, International Admissions & Student
Services for consideration. Official documentation, such as a doctor’s
certificate, is required to substantiate any claim of this nature.
In all cases, the application fee of $65 is
If you were refused a Study Permit, and have
requested a refund within the deadline date, you are eligible for a refund,
less a non-refundable administrative fee of $100. You must submit the letter
of visa refusal from the Canadian visa office.
There are no refunds
for Health Insurance fees after the withdrawal deadline
date. Refunds may be issued on or before
the deadline date if no claims have been made against the plan.
If you paid, but
did not accept your offer or register, you are eligible for a refund, less a $100
non-refundable administrative fee.
semesters paid in advance: you
are eligible for a refund, less a $100 non-refundable administrative fee, if
request is made before the deadline date.
Current R115 EAP students who pass the GBC
Admissions test, providing entry into a certificate, diploma or degree program,
and who withdraw from R115 before the deadline date, will not be charged a withdrawal fee.
Before a refund can be
processed, funds covering the tuition fee must have cleared and be in your
If you paid your fees
originally by credit card, refunds can only be made back to the same card.
If you are eligible for a
refund and you want the refund paid to a third party (a person other than
yourself or another institution) who paid tuition on your behalf, we require
your signed authorization on the Request Form to issue the refund to that
person. The person’s complete contact information, including address and
telephone number must be provided.
Refunds will be paid
within 6 weeks of the receipt of the Request Form (signed
The request form must include all required information and documentation. The
process may take longer during peak/holiday periods.
OR SKIPPING A SESSION OR SEMESTER
Please note that CIC regulations have established new study permit conditions requiring all students to enroll in
and actively pursue a course or program of study after arrival in
if you have not registered and are planning to postpone or skip a future
semester/session, you must withdraw from your program before the
deadline period. There will be a $100 administrative
fee. If you fail to withdraw before the
deadline, you may be charged full semester fees.
you decide to return to the College at a later date, you must re-apply by
completing a Re-Admission Form, providing your current GBC ID, and submitted
for approval to your academic department.
R115 EAP students register per
8-week session. Students who are away from the program for between 1- 6 months
can register to continue in the program without having to re-apply or re-test.
Students who are away from the program for more than 6 months but less than 12
months can register to continue in the program without having to re-apply, but
they must re-take the Level Placement Test. Students who are away from the program for
more than 12 months must re-apply and re-test.
NOTES RE. CIC AND STUDY
Because students holding
Study Permits received their permit based on a Letter of Acceptance issued by
George Brown College, the College is
required to submit to the federal and provincial governments information
related to enrolment and/or proof of progress in a program for all
international students. Such information sharing will comply with
applicable privacy legislation requirements.
change in study status (e.g., you are no longer studying at the College) will
be updated with Citizenship and Immigration Canada (CIC) as per the
requirements of the International Student Program.
A postsecondary (not high school) level Study
Permit is required before beginning studies at the college level. International students are responsible for
ensuring that their Study Permit is valid while they are studying at George
Brown College. Students whose Study Permits expire after the withdrawal
deadline, but before the completion of their academic program - and who have
not applied for a permit extension before the expiry date - may not use an
expired Study Permit or requirement for Study Permit restoration as a basis for
a refund request after the refund deadline date has passed.
CHANGING FEE STATUS FROM INTERNATIONAL TO
In certain very specific circumstances
(e.g., student on parental work permit or submission of specific Permanent
Residency documents), students can request a change from international student
fee status to domestic. For fee
changes to be approved and take affect all
required documentation must be submitted prior to the start of
term/program. If documents are received partway through a semester,
changes can only be made to future terms and not retroactively.
R115 EAP students who are eligible to pay domestic
tuition rather than international will be registered in R105 EAP. Students in
R105 are required to register for a minimum of one semester (16 weeks) rather
than one session (8 weeks). These students
will pay for and receive international student health insurance rather than the
Revised: March 8, 2016