Return–to–Class FAQs

Updated: December 20, 2017, 3:35 p.m.

POST-STRIKE: GETTING BACK TO SCHOOL

  1. Will I be able to complete my credits this semester?
  2. Will I be able to graduate this year?
  3. Will the strike impact the timing of the end of the semester?
  4. My midterms were cancelled due to the strike. Will they still be held? When?
  5. My assignments were due during the strike, when do I need to submit them?
  6. Will fee refunds be available for the days of class that were cancelled during the strike?
  7. How do I withdraw from the 2017 fall semester?
  8. How will the strike affect OSAP? (UPDATED)
  9. Can I receive reimbursement for unexpected costs due to the strike?
  10. I had an appointment at the WAVE clinic which was cancelled due to the strike, how can I reschedule?
  11. When will student services resume at the college?
  12. Are all services back to normal?
  13. What is the return-to-class procedure once a settlement is reached? How quickly will classes, assignment deadlines and exams resume?
  14. Will my winter break be affected?
  15. Will I receive reimbursement for travel changes?  (UPDATED)
  16. Should I still pay for next semester by the December 8 deadline?
  17. What arrangements does George Brown have in place to support international students? Will the college assist students with study permit extensions, etc.?
  18. How does the end of the Ontario college strike affect my immigration status?
  19. When will my apprenticeship restart?

1. Will I be able to complete my credits this semester?

Yes. Students and faculty returned to school as of November 21, and all students should be able to complete their credits for the fall semester.

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2. Will I be able to graduate this year?

Yes. Your academic divisions will be working with faculty upon return to ensure a modified curriculum that will let you receive the full preparation you require to either graduate or move forward with your studies. Convocation ceremonies will proceed as scheduled, from June 11- 15, 2018.

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3. Will the strike impact the timing of the end of the semester?

Yes, we will extend the fall semester into the new year. Fall semester classes will resume after the December holidays on January 8 and run through to January 19, 2018 in order to make up time lost from the strike.

Because of the extension of the fall semester, there will be no classes the week of January 22-26 to allow for marking, inputting grades into our systems and preparation for the winter semester.

Please also note that the winter intersession week is now restored and you will have a break February 26 – March 2, as originally planned. The Winter semester will end on April 27, one week later than originally planned, to allow us to restore intersession without compromising the academic semester.

The fall semester will now be 13 weeks long, instead of 14 weeks. 
The winter semester will also be 12 weeks long, instead of 14 weeks.

Revised calendar

  • Classes begin: Tuesday, November 21
  • Classes end: Friday, December 22
  • Holiday break: December 25 to January 5
  • Classes resume (fall semester): January 8 to January 19
  • No classes - marking week: January 22 to January 26
  • Winter semester begins: January 29
  • Intersession week: February 26 to March 2
  • Winter semester resumes: March 5
  • Winter semester ends: April 27
  • Spring/Summer semester begins: May 7
  • Convocation: June 11 to June 15

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4. My midterms were cancelled due to the strike. Will they still be held? When?

Please speak to your academic division to clarify any changes to midterm exam dates.

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5. My assignments were due during the strike, when do I need to submit them?

The earliest possible date that assignments will be due is 72 hours (3 business days) once your first class resumed.

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6. Will fee refunds be available for the days of class that were cancelled during the strike?

No. Because students will receive 13 of the 14 weeks of the 2017 fall semester and 12 of the 14 weeks of the 2018 winter semester, we will not be providing refunds for classes missed during the strike.

Students can withdraw from the 2017 fall semester and receive a full tuition refund. The deadline to withdraw from the 2017 fall term and receive a full tuition refund is Tuesday, December 5.

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7. How do I withdraw from the 2017 fall semester?

The deadline to withdraw from the fall semester is Tuesday, December 5. Please speak with your professors or staff in your academic divisions before making this important decision.

We recommend that students take the following 3 steps before deciding to withdraw:

  1. Speak with your professors or staff in your academic divisions before making this important decision.
    As instructors share plans for completing the remainder of the fall semester, you may find that the impact of the strike on your studies in not as significant as you thought. Our fall semester is now 13 weeks, rather than the usual 14, and the winter is now 12 weeks, rather than 14. Winter intersession has also been preserved.
  2. Check to see if there is space for you to return to the program later
    Contact admissions or one of our Student Service Centres at each campus to determine if you'll be able to restart your program in the next semester. International students should check with the International Centre or enquire at international@georgebrown.ca .
  3. Consider academic or personal counselling. 
    You may also want to take advantage of the many supports in place to help with your transition back to school, such as PeerconnectLibrary Learning CommonsCounselling and Accessible Learning Services. Students can also stop by the Student Life Office to talk.

If you have already withdrawn from school, but would like to reverse the decision and return to school, please contact the Registrar.  

Please visit the new withdrawal page for more information on how to withdraw.

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8. How will the strike affect OSAP? (Updated)

Students currently receiving OSAP who were likely to graduate at the end of this fall term will be assessed for additional OSAP funding for the length of extension of the fall semester to January 19th.  

  • This adjustment will be processed by the Financial Assistance Office in coordination with the ministry, so there is no need to apply. We are awaiting for more information from the ministry regarding the details of release of additional funding.
  • Students currently receiving OSAP for both fall and winter semesters will also be assessed for additional funding upon extension of the winter semester to an end date of April 27, 2018.
  • The government is currently reviewing OSAP disbursement dates, and we will provide those as soon as possible. This decision will be consistent across all colleges in Ontario.
  • In mid-to-late December, after the OSAP files have been adjusted by the ministry for the changed semester start/end dates, the Financial Assistance Office will start the enrollment confirmation process with OSAP to allow release of OSAP funding. Students can check their OSAP status online at ontario.ca/osap for further updates on their reassessment. It can take 10 business days after the negotiable date, once the Confirmation of Enrollment is processed by the Financial Assistance Office.
  • Any strike-related support provided by a college to a student will not be counted against their OSAP aid. (Please note it will be considered taxable income.)
  • This adjustment will be completed automatically by the financial assistance office.
  • Additional funding for extensions will be released once the OSAP applications have been reassessed by the ministry, and confirmation of enrollment has been processed.

For students who choose to withdraw, it is important to understand that under the OSAP funding agreement, we must send your tuition refunds to the National Student Loan Service Centre if you have an OSAP overpayment. Students who do not have OSAP overpayment will receive a cheque. If a student is interested in returning to their program in the winter semester or next September, contact Admissions to discuss this possibility.

Students can check their OSAP status online at ontario.ca/osap for further updates on their reassessment.

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9. Can I receive reimbursement for unexpected costs due to the strike?

Yes. We've established two funds to help offset financial impacts s students have experienced due to the strike – the Student Strike Relief Fund and the Travel Reimbursement Fund.

The Student Strike Relief Fund provides assistance for students who have experienced financial impacts as a result of the strike. Students may be eligible for up to a maximum payment of $500 in assistance for travel, living, childcare and other expenses. Visit the Student Strike Relief Fund page to learn more about eligibility criteria, required supporting documentation and deadlines. Students can apply for this fund until April 27, 2018.

The Travel Reimbursement Fund is for students who booked and paid for travel between December 15, 2017 and December 22, 2017, prior to November 6th, 2017. Please first speak to your academic divisions before making any changes to your travel plans so that you can make suitable accommodations. Visit the Travel Reimbursement Fund FAQ #15 to learn more about eligibility criteria, required supporting documentation and deadlines. Students can apply for this fund until January 22, 2018.

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10. I had an appointment at the WAVE clinic which was cancelled due to the strike, how can I reschedule?

Regular clinic operations will resume on Monday, November 20. Please contact WAVE Clinic Reception at (416) 415-4547 to reschedule appointments that were cancelled.

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11. When will student services resume at the college?

All student services are available with regular hours and staffing levels.

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12. Are all services back to normal?

Yes!

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13: What is the return-to-class procedure? How quickly will classes, assignment deadlines and exams resume?

The province passed legislation to end the faculty strike on Sunday, November 19. Classes resumed on Tuesday, November 21. Faculty returned Monday, November 20 to prepare.

Previously, we had expected to give students two-days’ notice in the event of a settlement. Since a settlement was not reached, and the government tabled back-to-work legislation, all Ontario college students and faculty were ordered back to class immediately.

  • While students were encouraged to continue to work on and submit their assignments during the strike, they will not be penalized for missing any original deadlines that fall within the strike period.
  • The earliest possible date that assignments will be due is 72 hours (business days) once classes resume.
  • Cancelled exams will not be rescheduled any earlier than 72 hours (business days) once classes resume.
  • The deadline to withdraw from the 2017 fall semester for a full tuition refund and without academic penalty is Tuesday, December 5.

As you return to school, you have our commitment to meet all student accommodations, disability and or accessible learning requirements.

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14: Will my winter break be affected?

Yes. As we've shared before, classes, labs and work placements will continue into the week of December 18 – 22. We recognize that some students may have made travel plans for this week in advance of the holiday season and we are encouraging students to speak with their academic division to make arrangements. We will support appropriate reimbursement of costs associated with flight changes or cancellations through the Student Strike Relief Fund (see question #9).

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15. Will I receive reimbursement for travel changes? (UPDATED) 

Yes. The Travel Reimbursement Fund provides assistance for partial reimbursement of costs associated with flight/transportation changes or cancellations of trips booked and paid for prior to November 6, 2017 for dates of travel between December 15, 2017 and December 22, 2017.  If travel was booked after November 6, 2017 or outside of the above stated travel window, students must apply for consideration through the Student Strike Relief Fund Application.

Eligibility

Full-time domestic and international students who remain enrolled in their program and who have unexpected incremental (additional) costs because of the strike are eligible to apply to the Travel Reimbursement Fund. Apprentices completing their in-school training are also eligible to apply.

Reimbursement is subject to the following conditions:

  • One claim per student for either the Travel Reimbursement Fund or the Student Strike Relief Fund.
  • Flights/transportation must have been booked and paid for prior to November 6, 2017.
  • Travel dates booked must be between December 15, 2017 and December 22, 2017.
  • Travel insurance should be the first point of recovery for any costs associated with changing or cancelling flights (trip interruption and cancellation coverage).

FOR FLIGHT CHANGES

CHANGE FEES

  • For full-time domestic students – reimbursement of change fees up to $150 each way.
  • For full-time international students – reimbursement of change fees up to $250 each way.
  • Documented proof of original bookings, payment receipt and change fees must be provided.

INCREASED COST OF FLIGHT(S)

  • For full-time domestic students – reimbursement of 75% of cost differential up to $250 each way.
  • For full-time international students – reimbursement of 75% of cost differential up to $750 each way.
  • Documented proof of original bookings, payment receipt and increased cost must be provided.

FOR FLIGHT CANCELLATIONS

  • Students should recover full credit for flights if possible.
  • For full-time domestic students – reimbursement of 75% of non-recoverable amounts up to $250 each way.
  • For full-time international students – reimbursement of 75% of non-recoverable amounts up to $750 each way.

Students must complete the application form and email all supporting documentation as evidence of the extra costs to StrikeReliefFund@georgebrown.ca . Documented proof of original bookings, payment receipt, cancellation fees and non-recoverable amounts must be provided. Application will not guarantee reimbursement and will not be considered without proof of additional costs.

The financial assistance that students receive from this fund will not impact their OSAP or Second Career funding or eligibility.

Application Process

Examples of supporting documentation:

  • Receipts with confirmed dates
  • Booking confirmations
  • Cancellation fees
  • Policies listing non-recoverable amounts

Please note: your personal name must be listed on all applicable documentation or proof of transaction.

We'll only consider claims for processing where supporting documentation has been submitted by email to StrikeReliefFund@georgebrown.ca. Documents submitted after the fact may not be considered.  Applications without supporting documentation proving incremental costs will not be considered for funding.

Questions? Contact StrikeReliefFund@georgebrown.ca.

Processing and Payment

After the online application has been completed and supporting documentation is submitted, standard processing times for applications is 4-6 business weeks.  George Brown is committed to processing applications as quickly as possible. If approved for funding, a cheque will be mailed directly to the address listed on STU-VIEW.

Deadline to apply

The deadline to apply for the Travel Reimbursement Fund is January 22, 2018.

Appeal Process

If your claim is denied, or if you disagree with the amount of relief you were given, you have one opportunity to appeal the college's decision. You must appeal within 10 business days of receiving claim denial notice.

If you wish to appeal the decision, you must meet all of the following criteria:

  1. Studying at George Brown as a full time post-secondary or apprentice student in the fall or winter semester;
  2. Already applied for the Student Strike Relief Fund to assist with eligible strike-related costs within the application timelines;
  3. Already submitted any applicable supporting documents as proof of your claim; and
  4. Already received a decision on the application.

If the criteria above are met, you must provide the following documentation to proceed with your appeal:

  1. Letter explaining the circumstances and reason for reconsideration including the evidence supporting the grounds for your appeal.

**Your letter for your appeal must be based on one of the following criteria:

  1. New information: Substantive new evidence which could not have been available to the decision-maker when making the decision.
  2. Other Reasons: Students may appeal a final decision they believe to be incorrect.

Specific Steps for Resolving a Student Strike Relief Fund Appeal
This section outlines the procedure for resolving complaints about a Student Strike Relief Fund decision.

Student Strike Relief Fund Appeal Process

Step 1

Informal Request Information

A student who is advised by email that their request has been declined may contact the Financial Aid Office to request a Review by Manager and Associate Registrar. This contact must be made within 10 business days after the original decision has been issued. All requests are to be forwarded to StrikeReliefFund@georgebrown.ca. 

Step 2

Review by Manager and Associate Registrar

If all criteria have been met, the Manager, Financial Assistance & Awards and the Associate Registrar Financial Assistance may amend the decision. 

Step 3

Response to student

Within 10 business days after the submission, the student will be notified of the decision by email to their George Brown College email account.

Step 2

Appeal

If the student is dissatisfied and wishes to appeal this decision an Appeal form will be provided to the student with specific instructions on how to submit.  The Appeal will be considered by a Review Committee comprised of the Manager of Student Concerns, Director of Student Experience or Director of Academic Services & Learning Resources, and a representative from the Student Association.

This temporary committee will convene bi-weekly during the Strike Relief Fund processing time frame.

Appeals must be made within 10 business days after the review.

Step 4

Response to Student

Within 10 business days after the Review Committee has heard the appeal, the student will be notified of the final decision by email to their George Brown College email account.

After the individual or committee has reviewed the case, the following may occur:

  1. Uphold the findings and/or decision;
  2. Reverse or modify the decision.
    All decisions made in an appeal are final and are not subject to further appeals.

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16. Should I still pay for next semester by the December 8 deadline?

Deposit for New Domestic students:

New domestic students applying for the January 2018 start date should still pay the $500 deposit by the deadline indicated on their invoice.

New International Students:

New international students should still pay their semester fees by the payment deadline stated on their Letter of Acceptance.

Balance of Fees for New Domestic and all Returning Students:

The December 8 deadline for new and returning students who do not receive OSAP to pay the balance of tuition fees has been extended. The payment deadline for all winter semester students – whether or not you receive OSAP – is now day 10 of the winter semester. The Winter semester is scheduled to begin January 29, 2018, which would mean that payment will be due on February 9, 2018.

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17. What arrangements does George Brown have in place to support international students? Will the college assist students with study permit extensions, etc.?

The International Centre provides services such as admissions, immigration advising and support for accommodation and health insurance information.

As always, we advise all international students to double-check their important documents (passport, study permit, work permit, temporary resident visa) for expiry dates and possible need to extend. If you need to extend your study permit or other immigration document as a direct result of the faculty strike, the college will reimburse you for reasonable extension costs. Staff at the International Centre are available to answer any questions, or you can send your enquiry to: international@georgebrown.ca.

The Ontario government establishes rules for fee refunds for international students, and any new information will be posted at www.georgebrown.ca/labournegotiations.

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18. How does the end of the Ontario college strike affect my immigration status?

Now that the Ontario college strike is over, you have until December 5, 2017, to inform your designated learning institution (DLI) what you decide to do about your studies.

If you stay enrolled in the fall 2017 semester and continue your studies after the strike:

If you withdraw from the 2017 fall semester and are enrolled at a DLI for the January 2018 semester:

If you withdraw from the fall 2017 semester and are enrolled at a DLI for the summer or fall 2018 semester:

If you withdraw from the fall 2017 semester and are not enrolled at a DLI in the future:

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19. When will my apprenticeship restart?

If you originally started class on September 5, 2017, you will restart on Monday, November 27 (not Tuesday, November 21) with your regular Monday schedule. You will finish your apprenticeship on Friday, December 8. With this modified schedule, you will still complete the remaining 2 weeks of your 8-week session. If you were scheduled to start a new 8-week session on October 30, your new start date will be Monday, December 11 (not Tuesday, November 21) and finishing Friday, February 16, 2018.

If you are in an Intermediate or Advanced Electrical apprenticeship, you will restart on Monday, November 27 (not Tuesday, November 21) with your regular Monday schedule. You will finish your apprenticeship on Friday, December 22. With this modified schedule, you will still complete the remaining 4 weeks of your 10-week session. If you were scheduled to start a new 10 week session on November 13 your new start date will be Monday, January 8, 2018 and finishing March 16, 2018.

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