GEORGE BROWN FULL-TIME PROGRAMS GUIDE 2010-2011

Contents:

• Adding, Dropping, Changing or Withdrawing from a Course or Program
  • Policy
  • How to change courses
  • How to withdraw
• Student Records
  • Introduction 
  • The Registrar's Office
  • Grading System
  • Graduation requirements
  • Access to records
  • Holds on records
  • Appealing a grade
  • Grade Reports
  • Transcripts
    • Transcript requests for application to Ontario colleges or universities
    • Bachelor of Science Nursing program (S118)
  • Credential replacement

Adding, Dropping, Changing or Withdrawing from a Course or Program

Policy

To be eligible for the appropriate academic standing and fee refund (where applicable), notification of withdrawal from a program or course must be processed online by the student or directed in writing (by registered mail, by fax, or delivered in person) to the Office of the Registrar by the student, in and within the published timelines.

In all cases, not attending classes and/or notifying the faculty of intention to withdraw is not acceptable notification. Failure to officially withdraw (providing written withdrawal) will result in a Did Not Attend (DNA) or F grade and will affect the student’s grade point average.

• There is no appeal for outstanding fees if you fail to comply with our withdrawal policy.
• If you are receiving OSAP funding, dropping too many courses may change your status to part-time and affect your eligibility for OSAP funding.

How to change courses

To add, drop or transfer a course, follow these steps:

1. Go online via STU-VIEW. You will require your George Brown ID number and password or
2. Complete a Student Action form available from your academic department or from the Student Service Centre.
3. Submit the form to the Student Service Centre before the final date to add/drop courses. See Academic Calendar for the dates.

To transfer sections or programs:

• To transfer sections – go online via STU-VIEW
• To transfer programs – see your Academic Divisional Office

How to withdraw*

Before withdrawing from the College, get advice from a counsellor or faculty member to explore your options. If you still want to withdraw, you must inform the Office of the Registrar* and the OSAP Office (if you are receiving OSAP funding) of your decision to withdraw.

In order to officially withdraw, follow these steps:

1. Go online via STU-VIEW. You will require your George Brown ID number and password or
2. Complete a Student Action form. If you are outside Canada, fax or mail the International Centre, saying that you will not be attending.
3. Submit the form to the Student Service Centre or the Office of the Registrar before the withdrawal deadline.

To withdraw from George Brown College and get a fee refund, you must inform the Office of the Registrar in writing or withdraw online before the end of the tenth day of classes. See Academic Calendar for the dates. See section on Fee refund.

Students who have applied to OSAP and have only paid the $145 deferral fee will not be eligible for a refund.`

If you withdraw after the tenth day of classes there will be no refund for the first semester, although if you have paid fees for the second semester, those will be refunded. If your fees have not been paid in full, you will be required to pay any outstanding balance on your student account for the first semester.

For more information call the Office of the Registrar at 416-415-5000, ext. 4497.

*For international students, please contact the International Centre by telephone at 416-415-5000, ext. 2115, by fax at 416-415-2120 or send an e-mail to internationalcentre@georgebrown.ca.

Student Records

Introduction 

Your academic record reflects your academic achievements while at George Brown College. You may need it to apply for a job or to another college or university. It is in your best interest to make sure your record is correct (e.g. proper spelling of your name). The name on your record will appear on your credential.

The Registrar's Office

The Registrar's Office performs the following functions to assist you:

• processes student grades and academic standing when these are received from the academic faculties
• computes grade points and grade point averages
• produces transcripts
• grants diplomas, certificates and degrees

Grading System

George Brown College records grades using letter values, as shown below:

Graduation requirements

To graduate, you must have:

• a cumulative GPA of at least 1.7 for diploma/certificate programs and 2.3 for degree programs
• passing grades in all required courses
• no debts to the College

Note: You cannot repeat a course more than three times.

Access to records

Your records (personal information) are the property of the College. The College is bound by the Freedom of Information and Protection of Privacy Act (2002). Only you (or someone with your written permission) can view and obtain a copy of your records. To protect your confidentiality and the College’s liability, you must provide written consent for a third party to access or discuss personal information held by the College.

Holds on records

If you owe the College money, have not returned College property, or have other outstanding issues, the College can hold your records, including:

• transcripts
• tax forms
• other College documents
• diplomas, certificates and degrees
• letters of attendance

Appealing a grade

For appeal policies, consult www.georgebrown.ca/policies.

Assistance is available through your academic department or the Student Association.

Grade Reports

Grade reports are available for students to view at any time via our online system STU-VIEW. You will require your George Brown ID number and password to access STU-VIEW. If grades do not appear in your academic history, it means that the grades were not submitted from your academic department.

Your online grade reports and transcripts will be your official notification of grades. Please see the section on Transcripts to request an official transcript.

Transcripts

A transcript is a complete record of the grades you earned while attending the College.

Transcripts must be requested in writing. Request forms are available from your campus Service Centre and online at www.georgebrown.ca/Admin/Registr/.

In person   
If you attended George Brown College after May 1995, you can pick up your transcript from the Casa Loma or St. James Service Centre. Please ensure that you bring proper photo identification (valid student card, driver’s licence, etc.). If you attended George Brown College before May 1995, you can request your transcript in person; however, your transcript will be mailed to you.

Fax
Academic Records – 416-415-4289

Mail
Attention: Academic Records, George Brown College
P.O. Box 1015, Station B, Toronto, Ontario M5T 2T9

Please provide the following information: full name (while in college), student number, years of attendance, telephone number (business and home), number of copies required, address to which you would like the documents to be issued, payment and signature.

Note: If the transcript is being presented to an educational institution, it must be addressed to the institution and presented in a sealed envelope with the official College stamp. It is recommended that transcripts be submitted to other educational institutions by George Brown College.

There will be an $10 charge for each copy of your transcript. Personal cheques are not accepted. If faxing your request, payment can be made only by VISA, MasterCard or American Express. Please ensure that faxed requests include the information stated above, as well as credit card number, card type (VISA, MasterCard, American Express), expiry date and signature.

Transcript requests for application to Ontario colleges or universities

If you are requesting a transcript to go to an Ontario post-secondary institution and you applied through OCAS or OUAC, we can now send these electronically. Please submit your transcript request as follows.

College: Ontario College Application System (OCAS); website www.ontariocolleges.ca

University: Ontario Universities Application Centre (OUAC); website www.ouac.on.ca

There will be an $10 fee per transcript.

Bachelor of Science Nursing program (S118)

Transcripts for the collaborative Nursing program are available only through Ryerson University. You can obtain a transcript request form online at www.ryerson.ca/forms or by contacting the Ryerson Records department at 416-979-5136.

Credential replacement

We will replace your diploma, certificate or degree, if it is lost, stolen or destroyed. You need to complete the form available from the Service Centre or online. A reason for the replacement is required.

Multiple copies of credentials (diplomas, certificates, degrees) will not be produced.

The charge for a replacement diploma, certificate or degree is $40.

Go on to Registration Information

Return to: Fees and Financial Assistance

Return to: Full-time Programs main page.

Revised: December 24, 2009